A suggestions box will appear – select the participant’s name from the list. Begin by typing the ‘ symbol in the chat and enter their name. This will be visible to all participants, labelled for the recipient, and generate a notification on their screen. You can direct a message towards a specific participant in the chat. In the text field, type your message and press return on your keyboard to send the message. To use the chat, click the Chat button in the toolbar at the top of the meeting window. The chat can be used for participants to discuss topics, or to ask questions, without interrupting the host’s presentation. The meeting chat is useful for allowing a large number of participants to engage with the meeting host without the need for microphones. Reactions will display for other users in the meeting beside the participant’s name in their video panel and beside their name in the Participants panel. Participants can select Raise Hand or choose a common emoji to express their feedback. This feature can be accessed using the Reactions button in the toolbar at the top of the meeting window. Teams ‘reactions’ allow participants to communicate using nonverbal feedback and ‘ raise their hand’ virtually to request the attention of the host. Click Lock the meeting to prevent any additional users from joining. To manage all participants at once, open the ‘ …’ More actions menu from the Participants panel and select Disable mic for attendees or Disable camera for attendees. You can also use this menu to disable a participant’s camera and microphone, or remove them from the meeting entirely. Select the ‘ …’ More actions menu beside their name in the Participants panel and select Make a presenter.

You can promote an attendee to become a presenter at any time during a meeting. You can view and manage the waiting room using the Participants panel from the toolbar at the top of the window.įrom this panel you can Admit all participants at once, or you can accept/reject individual participants under the Waiting in lobby section.īased on your meeting settings, you can quickly view which participants have permissions as a presenter or Attendee.

Click Admit to allow the user to join immediately. When the lobby is enabled, you will receive a notification when participants are waiting to join the meeting. You can also use this feature to ensure that only the intended participants are admitted into the meeting. This can be useful if you need to set up a presentation or test your audio and video settings before participants join. The lobby can be used to prevent participants from enter the main meeting room before the host is ready for the session to begin. Click Save once the settings have been adjusted. This will open a tab in your web browser where you can configure meeting options for participants. Open the calendar event and click the Meeting options link in the joining information. Meeting options can also be configured in advanced for meetings scheduled in Teams or Outlook. Once your participant settings have been adjusted, click Save at the bottom of the panel. Selecting In-meeting only enables the chat within the meeting for participants, but not in the main Teams window under the ‘ Chat‘ tab. Use the ‘ Allow meeting chat‘ menu to enable or disable the meeting Chat. Select Only me from the menu if you do not want participants to share their screens. This allows you to choose who can access presentation features upon joining session. You can also manage participant permissions with the ‘ Who can present?‘ menu. Use the ‘ Who can bypass the lobby?‘ menu to select Only me. If you do not want attendees to have access to all of the available features in Teams, or you need time to prepare your session before allowing others to join, select the More actions (…) icon at the top of the meeting window and select Meeting options.įrom this menu participants can be held in a lobby until you are ready for them to join.

Microsoft teams view all participants